Think of a job description as a “snapshot” of a contract. The job description needs to communicate clearly and concisely what brings responsibilities and obligations of working with you to see and how the key skills of the work - the basic requirements (specific credentials or skills) - and, if possible, the attributes that the underlying lying superior performance.

A quick glance at the categories that make up a well-written Job Description:
* Title of Position
* Division
* Reports to (to which the person consulted directly reports) *
* Overall responsibility
* focus of responsibility (the ones that the person on work with regularly) Labor Day *
* Qualifications Framework (necessary skills and experience)

Educational requirements for training and experience are the areas that come in unintentional discrimination. Education requirements must be a real need for the job. If someone’s work could meet with the same experience, but who lack a specific certificate should the job be changed. And to avoid discrimination based on age, experience should not be an upper limit.

Sample of job description:

Title of the position
Senior Mailroom Clerk

Department
Operations

Reports to
Building Services Supervisor

Overall responsibility
Supervise mailroom staff and interface with all levels of management regarding mail and supply deliveries

Key areas of responsibility

* Maintain established shipping/receiving procedures
* Sort and distribute mail on a timely basis
* Maintain all photocopiers, fax machines, and postage meters
* Order, store, and distribute supplies
* Facilitate all off-site storage, inventory, and record management requests
* Document current policies and procedures in the COS Department as well as implement new procedures for improvement
* Oversee the use of a company van when needed
* Ensure that water and paper is available for customers on a continuous basis

Consults with

* Building Services Supervisor
* Mailroom staff
* All levels of management

Term of employment
12 months

Qualifications

* Strong sense of customer service
* Good organizational skills
* Ability to lift a minimum of 25 pounds
* Supervisory experience in a corporate mailroom environment
* Good driving record

Tips:

* Don’t rely solely on a job’s history as you’re putting together a job description for today. Focus instead on what the job needs to be in light of the organization’s current needs and long-term objectives.
* A task is what the person in the job will actually do. Qualifications are the skills, attributes, or credentials a person needs to perform each task. Clarify the actual tasks and responsibilities before you start thinking about what special attributes will be needed by the person who will be fulfilling those responsibilities.
* A well-written job description consists of more than a laundry list of the tasks and responsibilities that the job entails. It reflects a sense of priorities.
* Credentials (such as degrees and licenses) are absolute necessities in some jobs. The thing you want to make sure of, however, is that whatever credentials you establish have a direct bearing on the candidate’s ability to become a top performer.
* The job you describe must be truly doable. When you’re lumping several tasks into the same job description, make sure that you’re not creating a job that very few people could fill.
* Use specific language. For example:

- General sample (Computer literate) Specific sample ( Proficient with Microsoft Word
, Excel, QuickBooks)
- General sample ( Good communication skills) Specific sample (Ability to communicate technical information to nontechnical audiences)
- General sample Handles administrative chores Specific sample ( Receives, sorts, and files monthly personnel action reports)

A job description is generally regarded as a legal document. Any references to race, color, religion, age, sex, national origin or nationality, or physical or mental disability is illegal.